Job Title:  Accounting Technician II (Purchasing Card)

Division:  Administrative Services

Headquarters:  Guthrie Agricultural Center, Charleston, WV

Reports To   Comptroller/Assistant Director, Administrative Services

Supervisory Responsibility:  None

FLSA Status:  Non-Exempt

Nature of Work:

Under general supervision, the Accounting Technician II performs a complete array of paraprofessional accounting support duties. Responsible for performing moderately complex posting, encumbering of funds, and examining records to assure adherence to accounting laws and regulations.

Examples of Work:

• Review purchasing card transactions for compliance with State law and regulation, such State Auditor’s Office P-card manual, as Department practices, and purchasing procedures
• Review transactions for proper coding and sufficient supporting documents
• Meets established State Auditor’s Office deadlines for purchasing card statement payment dates
• Communicates relevant information to purchasing card holders in a professional manner such as monthly deadlines or needed corrections
• Provide training to P-card holders in one-on-one and group settings
• Review and process other accounts payable documents in State’s ERP system such as utility bills, travel reimbursements, grant reimbursements, etc.
• Review accounts, ledgers, claims, invoices, purchase orders, receipts, or similar materials for completeness, accuracy, and compliance with laws and regulations.
• Maintain accounting records; gathers data and prepares financial statements and reports from records maintained.
• Prepare and illustrate statements and reports which reflect the relationships among accounts, and which require occasional searching and analysis.
• May assist supervisor in compiling data, preparing summaries and reports
• May train and review the work of others.
• May be cross trained to serve as back-up for other Division processes
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of accounting laws and regulations of the Department.
• Knowledge of basic mathematical computations.
• Knowledge of an automated computer accounting system.
• Skill in the use of office equipment such as a copier, fax machine, and personal computer.
• Ability to detect and correct errors in arithmetic.
• Ability to gather and compile data for use in financial reports.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to train and review the work of others.

Minimum Qualifications:

Education:

High school diploma or equivalent

Experience:

Three years of relevant, progressively complex experience related to bookkeeping, accounting, or a related area is required. Experience with government booking and accounting is preferred.

Substitutions:

N/A

Licenses/ Certifications:

N/A