Job Title: Project Coordinator – Veterans & Warriors to Agriculture Project

Division: Agriculture Business Development

Headquarters: Charleston and/or Huntington Area

FLSA Status: Non-Exempt

Salary Range: $30,000 - $35,000

Term of Employment: Upon completion of project deliverables or end of grant funding, approximately 12 months.

Nature of Work:

Under general supervision, this position coordinates, implements, monitors and manages all project deliverables, administrative tasks, communications, and reporting related to the Veterans and Warriors to Agriculture project.

Examples of Work:

• Performs project specific scheduling and tracking time, expenses and project progress.

• Develops methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.

• Creates project tracking spreadsheets for ease of data collection.

• Plans work priorities to accommodate shifts in program priorities.

• Works in coordination with partners and WVDA staff to ensure program/project deliverables.

• Demonstrates professionalism in all communications with veterans, their families, minorities, displaced workers or any other demographic we serve.

• Provides assistance to the veterans’ community by directing them to the appropriate resources outside the normal role of the Department of Agriculture; immediately reports any issues, outside interruptions or concerns.

• Tracks performance of grant and project activities and compiles reports.

• Develops relationships with project participants, contractors, subject matter experts and groups in order to facilitate communications and assist with their activities.

• Answers calls, routes to the appropriate person, takes messages, greets in-person inquiries and answers questions about the program as necessary.

• Maintains an inventory of all supplies for projects; ensures that any items that are required to be recorded in OASIS is properly tagged.

• Protects the confidentiality of all personal information including military discharge records and medical history.

• Other duties as assigned.

Working Conditions:
Standing, sitting, working on a computer, driving, walking, lifting up to 20 lbs. May be required to work hours outside the normal work schedule, requirements and locations, including possible overnight travel.

Knowledge, Skills and Abilities:

• Strong customer service orientation.

• Excellent written and oral communications skills; demonstrates ability to use proper grammar, punctuation, and spelling in verbal or written communications.

• Ability to develop/compile and communicate information that is timely, accurate, clear and concise.

• Knowledge of standard office equipment and practices and procedures.

• Ability to work collaboratively or independently as needed.

• Ability to adapt quickly to change; recovers quickly from setbacks and finds alternative solutions.

• Thorough knowledge of security requirements related to confidentiality of personal information.

• Proficient computer skills including website construction and maintenance, word processing, publication creation, spreadsheets, databases, and email.

• Proficient in the use of various communications technologies to arrange meetings via Skype, Teleconference or other media.

Qualifications:

• Training: High School diploma or GED is required. A degree in agriculture related field, administration, business, project management or other related degree is preferred.

• Experience: Demonstrated experience in either administration, project management or agriculture/business administration may be considered in lieu of higher education.

• Additional Considerations: Some knowledge gained through education and/or practical application/experience in a medical field or the health care industry preferred. Also, Veteran status preferred.

Additional Requirements:

• Valid Driver’s License.

• Satisfactory completion of pre-employment drug testing.

• Satisfactory completion of pre-employment law enforcement background investigation, including DMV records.

• Must maintain a positive image of the Commissioner, West Virginia Department of Agriculture, and the State of West Virginia.

This description is subject to review and revision at the discretion of the Commissioner and designees.