Job Title: Local Food and Food Labeling Specialist
Division: Business Development
Headquarters: Guthrie Agricultural Center, Charleston, WV
Reports To: Assistant Director, Program and Events
Supervisory: Responsibility: None
FLSA Status: Non-Exempt

Nature of Work:

The Local Food and Food Labeling Specialist is responsible for reviewing and approving product labels for WV producers to ensure general compliance with applicable U.S. Food and Drug Administration regulations and WV standards. This position coordinates with WVDA Business Development and Regulatory and Environmental Affairs (READ) Divisions, WV Department of Health, county health departments, and producers throughout the state to verify that all product labeling that is sent to WVDA is compliant with ingredient lists, statement of identity, allergens and net contents. The Local Food and Food Labeling Specialist plays a critical role in helping producers bring compliant, clearly labeled products to market efficiently and responsibly.
 

In addition, the position may assist in promoting local agricultural products, connecting farmers and agribusinesses to new market opportunities, and providing education and training on business development and product marketing. The ideal candidate is a self-motivated, detail-oriented professional who is passionate about advancing West Virginia agriculture and enhancing the visibility and profitability of local producers.

Examples of Work:

• Review and approve product labels for general compliance with FDA and USA regulations, including ingredient and identity statements, allergen declarations, and net contents.
• Coordinate with internal staff, health dept staff and producers to collect necessary documentation (e.g., process authority, etc.).
• Maintain up-to-date knowledge of regulatory changes affecting labeling requirements and proactively communicate updates to others.
• Manage label approval workflows and ensure timely responses to label review requests.
• Assist in developing and maintaining internal labeling guidelines and SOPs.
• Partner with food vendors to conduct food labeling compliance reviews, maintaining thorough records for each review.
• Provide educational support to home-based processors and micro-processors selling directly to consumers.
• Serve as a liaison between the Department of Agriculture and producers, businesses, and industry stakeholders to promote the WV Grown program and increase domestic market opportunities.
• Identify barriers in the agricultural value chain and help producers develop strategies to enter and thrive in new markets (e.g., trade shows, "market-ready" trainings).
• Support the implementation and ongoing administration of WV Grown marketing and training initiatives, including maintaining databases (Microsoft Excel), developing professional presentations (PowerPoint), and performing general administrative tasks.
• Collect and analyze data to demonstrate qualitative program results and showcase the impact to West Virginia agricultural operations.
• Assist with the creation and distribution of marketing materials such as brochures, pamphlets, and promotional booklets.
• Research, design, and implement new tools and resources to assist agribusiness owners in navigating state regulations, legislative updates, and business development processes.
• Plan and coordinate professional networking events and buyer showcases to connect WV Grown producers with potential customers in and out of state.
• Interpret and communicate WV Grown requirements and benefits to stakeholders through advertising campaigns, educational materials, and promotional events
• Perform additional duties as assigned in support of division goals and department initiatives.

Working Conditions:

Ability to bend, squat, stand, sit, kneel, reach overhead, push/pull, and walk for extended periods. Must be able to lift and carry up to 50 pounds. Occasional overnight travel may be required. Will work in a variety of settings including outdoor environments such as farmers markets, mobile market units, farm stands, and warehouses—often in varying weather conditions and/or outside of normal business hours.

Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills, including delivering presentations to a variety of audiences (vendors, farmers’ markets, schools, and/or professional or community organizations).
• Well-organized and able to manage multiple responsibilities with attention to detail.
• Strong record-keeping and documentation skills.
• Ability to understand and apply relevant federal and state laws, policies, and regulations.
• Ability to work independently
• Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and data management.

Minimum Qualifications:

Education: Bachelor’s degree from an accredited four-year institution in agriculture, agribusiness, marketing, food systems, or a closely related field.

Experience: 1-2 years of experience in office administration, food processing, sales, marketing, or related fields.

Substitutions: Relevant experience in agriculture, farmers markets, food processing, or product marketing may be substituted for required education on a year-for-year basis.

Licenses/ Certifications: N/A